Dear _____________ ,

Exciting things are happening at (name of school)! Currently, we are making plans for an educational tour to (destination). The tour is open to all students in (grade) at our school and so far, (number of participants) have registered.

Our (name of tour) tour is planned for (date). We are working with Smithsonian Student Travel, a leader in educational travel. I’m so excited that these students will have the opportunity to travel to (destination) and experience firsthand the history and culture of the places we study in the classroom.

My hope is that every student from our community who wants to make this incredible trip will be able to. And I am calling on our community for financial support to make this tour a reality for our students.

Our students are working hard on several fundraising projects. Please consider joining me/us/our school and other (businesses/organizations) in our community, like (name of business who has donated to your group), to help send our future leaders to (destination).

I would be happy to tell you more about the tour we’ve planned and discuss any questions you might have, including creating a matching fund program. Thank you for your time and consideration. I can be easily reached at
(phone number) or by email (email address).

Sincerely,

Your name